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Export
Truetask supports full data portability — no vendor lock-in. Export your data at the board level or the entire workspace level for backups, migration, compliance audits, or archival.
Board export (all tiers)
Any board owner or admin can export a single board.
- Open the board
- Go to Board Settings > Export
- Optionally include automations
- Download the JSON file
The export includes:
- Board metadata and settings
- All lists and their card order
- All cards with descriptions, dates, priority, and assignments
- Tags used on the board
- Member profiles (name, email, role)
- Automations (if selected)
File format: JSON, named {board-name}_{date}.json
Board exports are available to all license tiers.
Workspace export
Enterprise feature
Workspace export requires an Enterprise license.
A workspace export downloads your entire Truetask instance as a single package.
- Go to Settings > Server > Export
- Click Export Workspace
- Wait for the download to complete
The export process:
- Generates a JSON file with all data across all boards
- Downloads all file attachments
- Downloads all user avatars
- Packages everything into a ZIP file
What's included
| Data | Included |
|---|---|
| Boards, lists, cards | Yes |
| Comments and checklists | Yes |
| Tags, priorities, custom attributes | Yes |
| Users, groups, and roles | Yes |
| Time entries | Yes |
| Automations | Yes |
| Folders | Yes |
| File attachments | Yes (downloaded separately into ZIP) |
| User avatars | Yes |
What's excluded
| Data | Reason |
|---|---|
| User passwords | Security |
| SMTP credentials | Security |
| OAuth secrets | Security |
| Encryption keys | Security |
Export vs. backup
| Board Export | Workspace Export | Backup | |
|---|---|---|---|
| Scope | Single board | Entire instance | Entire database |
| Format | JSON | ZIP (JSON + files) | ZIP (SQLite + files) |
| Includes files | No | Yes | Yes |
| Restorable | Import to another board | Migration only | Full restore |
| License | All | Enterprise | Enterprise |
| Created by | Board owner/admin | Instance admin | Automatic or manual |
Use backups for disaster recovery. Use exports for data portability and compliance reporting.
Considerations
- Large exports with many attachments take time to download and compress. The UI shows progress during the process.
- If a file attachment is deleted while the export is in progress, it is skipped with a warning — the export continues.
- Exports are a point-in-time snapshot. Changes made after the export starts are not captured.
- All exports are logged in the audit trail, including who initiated them and when.